Visa D (long stay)

IMPORTANT : Before you physically come to the embassy with a Visa request, you FIRST need to contact us via e-mail and send the necessary documents. Making  an appointment with our Visa section is only possible via the link we will send you per email. The embassy retains the right to refuse spontaneous Visa requests at the embassy that were not approved per email beforehand.

The visa D procedure depends on the reason of your move to Belgium. Please click on the link that fits your travel reason.

• Employee worker (single permit);
• Independent worker (professional card);
• Au pair worker;
• Internship;
• Student;
• Researcher; 
• Family reunion; 
• Humanitarian refugee.
   

Since 01/01/2019, non-EEA nationals coming to work in Belgium for more than 90 days have to apply for a “single permit” for both work and residence rights.

Therefore, before you apply for a visa D at our Embassy, you have to arrange with your employer the single permit for Belgium.

The role of the Belgian Embassy in Budapest as a consulate is limited - we only intervene at the end of the process, for issuing the visa.
 

Procedure for the Single Permit 

The application for obtaining a work permit must always be submitted by the employer.

See for more information in the website of the Belgian Immigration Office. 

One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. 

• Belgian embassy reference medical centre: Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the Belgian Embassy visa project. (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
• The medical certificate should prove that the applicant does not suffer from illnesses and is not affected by any illnesses mentioned in the appendix form the act of 15 December 1980) 

Another document to be submitted will be the certificate of no criminal record.

• Issued by the DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR: adr.: 1097 Budapest Vaskapu utca 30/A;
  • For further information, consult this website. Please right click on the website and translate to English as the webpage at the moment is only available in Hungarian language or phone 1818 (please press 8 for English); 
• The record should not be older than 6 months;
• The record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English by OFFI – Országos Fordító és Fordításhitelesítő Iroda (1062 Budapest, Bajza u. 52.; Tel: +36.1/428.9600). 
   

Requesting Long-stay Visa (Visa D) at the Belgian Embassy in Budapest 

Once our post receives the official agreement from Belgium concerning your single permit, you can submit your application for a long-stay visa. 

The documents to be submitted are as follows: 

• valid national passport (minimum one year validity); 
• valid Hungarian residence permit; 
• the Single permit (Annexe 46) received, which must be identical in all respects to the one we received; 
• the visa application form duly completed and signed. 

You will have to bring the original of all these documents to the Consulate upon your visit AND one passport photo. Only when all documents have been handed in per email and approved, will we give you an appointment when your biometric data will be registered, and the visa process will be started. The deliverance of the visa (from the moment of your appointment at the Embassy) may take up to 3-5 working days. During this period, you will be required to leave your passport here, and we will notify you when you can come and pick up your visa.

The consular fee for the D visa application is €180, to be paid at the Embassy by credit card. For the price in HUF, please have a look at our consular fees.

If you are a third-country national and you plan to start an activity as self-employed worker in Belgium, you will have to carry out two procedures:

1. to obtain a professional card from the Belgian Region where you plan to work.
2. to obtain a Visa D from our Embassy in order to travel to Belgium.
    

Professional Card

Before asking for an appointment at the Embassy, you have to check the detailed procedure (exemptions, conditions, supporting documents, fees) on the website of the competent Region (Brussels, Flanders, Wallonia), depending on where you would like to start your activity as a self-employed person:

• Walloon Region:
• Flemish Region or contact arbeidskaart@vlaanderen.be
• Brussels Capital Region: 

If you wish to apply for a professional card the following general documents must be attached to all new applications: 

• application form for the professional card from the competent Region (to be found on their website)
• certificate of good conduct/no criminal record, if the applicant older is than 21 year (please see here below where and how)
• proof of payment of application costs;
• copy of your residence permit for the country where you are submitting your application (Hungary). 

Besides these general documents, the application must include specific documents that allow a decision to be made on the usefulness of the project as well as any information required for examining the dossier. You will find a complete list of these supporting documents on the website of the competent Region (see above).

Once you get all the supporting documents, you can send the document bundle to us per email, and request an appointment at the embassy in order to start the application process for the professional card.
 

Visa application at the Belgian Embassy

Supporting documents

• Medical certificate: One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. Belgian embassy reference medical centre: Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the Belgian Embassy visa project. (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
• Certificate of criminal record: dated less than 6 months. To obtain the no criminal record attest: DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR, 1097 Budapest Vaskapu utca 30/A
  • For further information
    • Please right click on the website and translate to English as the web page at the moment is only available in Hungarian language, or phone 1818 and press 8 for English. The record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English: OFFI – Országos Fordító és Fordításhitelesítő Iroda (1062 Budapest, Bajza u. 52., +36 1 428 9600). 
• Copy of the decision of the Region to grant the professional card (see above).
• Proof of payment of the administrative fee for the Belgian Immigration Office that needs to be paid electronically via bank transfer before submitting the visa dossier to us. The proof of the bank transfer needs to be brought with the visa application dossier. For further information and details of the bank payment and the exact amount to be paid, please consult the website of the Belgian Immigration Office.
• You also have to bring your valid passport (should be valid for at least 12 months when the visa will be issued) and your Hungarian residence card.

You can send us a scan of the requested documents and then we will suggest a few dates for you to do the biometrics at the embassy and finalize your Visa application.

The consular fee for the D visa application is €180, to be paid at the Embassy by credit card (for the price in HUF, please have a look at our consular fees).

If you plan on working as an Au pair in Belgium, you will need to finalize two procedures:  

1. to obtain a working Permit B from the Belgian Region you plan on working in 
2. to obtain a Long-stay permit (Visa D) from our Embassy
    

Permit B

For the Permit B procedure, please consult the website of the Region your host family lives in Flanders, Wallonia or Brussels
 

Visa

For the Visa procedure that you can start at our embassy once you have the Permit B, we will need the following documents from you: 

1. a B work permit (valid original);  
2. a medical certificate from our certified Doctor: One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. Belgian embassy reference medical centre:  Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the  Belgian Embassy visa project.  (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
3. a Certificate of good conduct/ no criminal record: issued by the DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR  (1097 Budapest Vaskapu utca 30/A)
   • For further information. Please right click on the website and translate to English as the web page at the moment is only available in Hungarian language), or by phone 1818 (please press 8 for English);  
   • The record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English: OFFI – Országos Fordító és Fordításhitelesítő Iroda (1062 Budapest, Bajza u. 52., +36 1 428 9600); 
4. Valid national passport (validity min. 12 months, in which a visa can be affixed, this means minimum 3 blanco pages);  
5. Valid Hungarian residence permit;  
6. one recent passport-size photo (original), with white background;   
7. one original visa application form duly completed, dated and signed;
8. Proof of payment of the administrative fee for the Belgian Immigration Office that needs to be paid electronically via bank transfer before submitting the visa dossier to us. The proof of the bank transfer needs to be brought with the visa application dossier. For further information and details of the bank payment please consult the website of the Belgian Immigration Office.

The consular fee for the D visa application is €180, to be paid at the Embassy by credit card (for the price in HUF, please have a look at the consular fees). 

There are two possibilities: 
 

1. Internship as en employee after studies

A person who wishes to do an apprenticeship in a company as a continuation of a previous education, attested by a diploma or a certificate of studies, or to do an training course in a company as part of his/her professional activities, must apply for a single permit. 

If the single permit is granted, the Belgian Office for foreigners will send a copy of the decision to the embassy competent for the applicant's place of residence. For a single permit please get in touch with your employer.  

For more information please consult our "Employee worker (single permit)" section.
 

2. Traineeship in the context of studies

The regulation on the single permit does not apply to a student who does a compulsory traineeship as part of his or her studies in Belgium, or in a Member State of the European Economic Area, or in the Swiss Confederation. 

In this case, the traineeship is an integral part of their studies and you would need a student visa. 

In any case, the company/organism which offers you the internship should check with the competent authority if you need a work permit (single permit) or if you are exempted. It’s the responsibility of the employer to verify whether a work permit is required or not. Even for internships.  

The competent authority depends on the place of your internship. Your employer should contact the team “work permit” at the competent region. 

For more information please consult our "Student" section.
 

Classic student

The documents listed have to be send beforehand for verification by e-mail. 

• valid national passport (at least valid for the next 12 months, in which a visa can be affixed) 
• valid residence permit for Hungary 
• 1 x application formand 1 passport picture 
• Proof of student enrolment/(pre-)registration at the Belgian institute;  
• Proof that you have access to higher education (diploma, certificate or transcript)  
• Reasoned justification of the choice of studies (letter of motivation explaining why you chose these studies and why it has to be in Belgium) 
• Proof of sufficient knowledge of the language of the course to be followed (diploma in this language, certificate from a well-known international language school (e.g. IELTS, Toefl for English, etc.) 
• Parental authorization, if the applicant is considered to be minor, according to his national law 
• a valid proof of payment (e.g. relevant bank statement or a proof of transfer stamped by the post office) of the administrative fee (please see which one applies to your case) to the Immigration office, if required.  
• Proof of sufficient financial solvency A student must have a monthly minimum amount to enter Belgium for a long stay study purpose either by having a financial sponsor (Annex 32), or being granted by a scholarship from a Belgian higher educational institution or by depositing money into a bank account of their chosen university and receiving a monthly allowance. The minimum monthly limit is defined by law to provide sufficient means of living costs in Belgium. This amount is indexed each year – please check the website of the Belgian Immigration Office for the right amount for the current academic year. 
• Proof of health insurance that covers all risks in Belgium during the stay 
• One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. Belgian embassy reference medical centre:  Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the  Belgian Embassy visa project.  (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
• Certificate of good conduct/no criminal record, if the applicant older is than 21 year. The record should not be older than 6 months. To obtain the no criminal record attest: DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR, 1097 Budapest Vaskapu utca 30/A. For further information. Please right click on the website and Translate to English as the web page at the moment is only available in Hungarian language), or phone 1818 (please press 8 for English).   
  • The record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English by OFFI (Országos Fordító és Fordításhitelesítő Iroda, 1062 Budapest, Bajza u. 52., +36 1 428 9600).

The applicant should be present in person when submitting the complete file for the visa application in order to record the biometrical data (picture and fingerprints). In lack of the biometrical data the visa application can’t be acceptable. 

The consular fee for the D visa application is €180, to be paid at the Embassy by credit card (for the price in HUF, please have a look at our consular fees).
 

Erasmus Mundus student 

The documents listed have to be send beforehand for verification by e-mail. 

• Valid national passport (at least valid for the next 12 months, in which a visa can be affixed) 
• Valid residence permit for Hungary 
• 1 x application form and 1 x passport picture 
• Proof of student enrolment/(pre-)registration at the Belgian institute  
• copy of the Erasmus Mundus contract (clearly stating the  amount of the monthly scholarship) 
• Proof of sufficient financial solvency. * Important note regarding the financial solvency:  A student must have a monthly minimum amount to enter Belgium for a long stay study purpose either by having a financial sponsor (Annex 32), or being granted by a scholarship from a Belgian higher educational institution or by depositing money into a bank account of their chosen university and receiving a monthly allowance. The minimum monthly limit is defined by law to provide sufficient means of living costs in Belgium. This amount is indexed each year – please check the website of the Belgian Immigration Office for the right amount for the current academic year. 
• a valid proof of payment (e.g. relevant bank statement or a proof of transfer stamped by the post office)  of the administrative fee (please see which one applies to your case) to the Immigration office, if required.  
• Proof that of health insurance that covers all risks in Belgium during the stay 
• One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. Belgian embassy reference medical centre: Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the  Belgian Embassy visa project.  (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
• Certificate of good conduct/no criminal record, if the applicant older is than 21 year. The record should not be older than 6 months. To obtain the no criminal record attest: DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR, 1097 Budapest Vaskapu utca 30/A . For further information. Please right click on the website and translate to English as the web page at the moment is only available in Hungarian language), or by phone 1818 (please press 8 for English). 
  • The record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English: OFFI – Országos Fordító és Fordításhitelesítő Iroda; 1062 Budapest, Bajza u. 52., +36 1 428 9600 
• Parental authorization, if the applicant is considered to be minor, according to his national law 

The applicant should be present in person when submitting the complete file for the visa application in order to record the biometrical data (picture and fingerprints). Without biometrical data the visa application cannot be acceptable. 

For your information, participants of the Erasmus Mundus program are exempted from the consular handling fee. 

The documents listed above can always be sent beforehand for verification by e-mail.

1. Doctoral students

A doctoral student (PhD) registered as a student at a university is treated as a student and has therefore to apply for a student visa.

2. Post-doctoral students

Post-doctoral students must apply for a single permit.

3. Visiting professors

A guest teacher must apply for a single permit.

A family reunion Visa can be requested if family members of a third country national who has a permanent legal stay in Belgium (hereafter "the sponsor") want to join that person in Belgium for a permanent stay.

Here are the lists of the requested documents, depending on which family member wants to join the sponsor in Belgium.
 

Spouses or husbands

• Valid national passport (validity min. 12 months, in which a visa can be affixed, this means minimum 3 blanco pages); 
• Valid Hungarian residence permit; 
• 1 recent passport-size photo (original), with white background;  
• 1 original visa application form duly completed, dated and signed;
• Marriage certificate : translated and legalized, either through a "legalisation procedure", or an "apostille procedure" if the emitting state has signed the Apostille Convention of 1961 (more information here). The marriage certificate has to be emitted in the last 6 months preceding the Visa request.
• Proof of a medical insurance (if the sponsor covers these costs, the proof that the insurance includes the possibility to add all members of your family to the insurance); 
• Proof that the sponsor has sufficient housing for both of you; 
•  Proof that the sponsor has sufficient, regular and stable financial resources to provide for all members of your family 
• a Certificate of good conduct/ no criminal record: issued by the DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR (1097 Budapest Vaskapu utca 30/A); For further information: www.nyilvantarto.hu/hu/erkolcsi  (please right click on the website and Translate to English as the webpage at the moment is only available in Hungarian language), or by phone 1818 (please press 8 for English). 
  • The record should not be older than 6 months. 
  • The record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English by OFFI – Országos Fordító és Fordításhitelesítő Iroda (1062 Budapest, Bajza u. 52.; Tel: +36.1/428.9600; www.offi.hu). 
• Medical certificate: One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. Belgian embassy reference medical centre:  Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the  Belgian Embassy visa project.  (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
• Proof of payment of the administrative fee for the Belgian Immigration Office that needs to be paid electronically via bank transfer before submitting the visa dossier to us. The proof of the bank transfer needs to be brought with the visa application dossier. 
• For further information and details of the bank payment please consult the website of the Belgian Immigration Office on the following link: Fee | IBZ  
• The handling fee for the D visa application amounts to 180 euro and needs to be paid on the spot by bankcard (for the price in HUF, please have a look at our consular fees). 
   

Children

• Valid national passport (validity min. 12 months, in which a visa can be affixed, this means minimum 3 blanco pages); 
• Valid Hungarian residence permit; 
• 1 recent passport-size photo (original), with white background;  
• 1 original visa application form duly completed, dated and signed;
• Birth certificate (translated and legalized by an apostille); 
• Proof of a medical insurance (if you cover this costs, the proof that your insurance includes the possibility to add all members of your family to your insurance); 
• Proof that the sponsor has sufficient housing for both of you; 
• Proof that the sponsor has sufficient, regular and stable financial resources to provide for all members of the family; 
• Medical certificate issued by the certified doctor of the Embassy:  
• Your children are exempt from payment of the administrative fee (Belgian Immigration Office)  
• The handling fee for the D visa application amounts to 180 Euro and needs to be paid on the spot by bankcard (for the price in HUF, please have a look at the consular fees).

Please send us a scan of the whole files before requesting an appointment. 

You will have to bring the original of all these documents to the Consulate upon your visit.

Only when all documents have been handed in per email and approved, will we give you an appointment when your biometric data will be registered and the visa process will be started.  

In case you are in possession of a valid Hungarian residence permit, you can submit your long-stay visa (type D) application for Humanitarian reason at our Embassy.

However, we would like to draw your attention to the fact that your application will be forwarded to the Belgian Immigration Office for decision, therefore the visa procedure may take a more time before a decision is received.

The below list of documents will be required upon submitting your visa request to us:

• Valid national passport (validity min. 12 months, in which a visa can be affixed, this means minimum 3 blanco pages);
• Valid Hungarian residence permit;
• 2 recent passport-size photos (original), with white background;
• one original visa application form duly completed, dated and signed;
• Proof that a member of your family is a foreigner protected by Belgium (recognition of refugee status);
• Proof of payment of the redevance (except if you are dispensed) for the Belgian Immigration Office that needs to be paid electronically via bank transfer before submitting the visa dossier to us. The proof of the bank transfer needs to be brought with the visa application dossier. For further information and details of the bank payment please consult the website of the Belgian Immigration Office on the following link: Fee | IBZ;
• A letter signed by yourself in which you clearly explain the personal reasons for applying for a visa (family, professional and socio-economic situation in the country of origin, links with the person(s) you wish to join or, the absence of a referent in Belgium, reasons why you want to go to Belgium etc);
• Documents confirming your explanations. As a general rule, documents issued abroad must be legalised / apostilled;
• A medical certificate : One of the supporting document you will have to submit is a medical certificate issued by a doctor approved by the Embassy of the country of residence. Please find below the contact details of our accredited doctor and the medical certificate, print it and bring it with you to the appointment with the doctor. Belgian embassy reference medical centre:  Rózsakert Medical Center (RMC). Please contact RMC by calling +36 1 392 0505, ask for an appointment and mention that it is regarding the examination for the  Belgian Embassy visa project.  (PLEASE arrive 10 minutes before the scheduled appointment ; if you are unable to attend your scheduled appointment, please inform the medical centre in time!) 
• A certificate attesting to the absence of convictions for ordinary crimes and offences = Certificate of good conduct/ no criminal record, issued by the DEPUTY STATE SECRETARIAT RESPONSIBLE FOR KEEPING REGISTERS OF THE MINISTRY OF THE INTERIOR (1097 Budapest Vaskapu utca 30/A); For further information: www.nyilvantarto.hu/hu/erkolcsi  (please right click on the website and Translate to English as the webpage at the moment is only available in Hungarian language), or by phone 1818 (please press 8 for English):
• the record should not be older than 6 months;
• the record needs to be translated to one of the official languages in Belgium (Dutch, French, German), or to English by OFFI – Országos Fordító és Fordításhitelesítő Iroda  (1062 Budapest, Bajza u. 52.; Tel: +36.1/428.9600; www.offi.hu).

Furthermore, if you are a child of full age joining a parent in Belgium, you must also meet the following criteria:

• You must establish your identity and relationship to the family members you wish to accompany or join; by filing a literal copy of your birth certificate.
• You must be unmarried (certificate of unmarried status), come to live with the family members you are joining and be dependent on them (proof of regular money transfers to the applicant or to the person looking after the applicant in the country where he/she resides, etc.).
• You must also establish that you cannot remain alone in the country of origin or residence because your chances of developing normally there are low.
• Finally, you must establish that you will have medical coverage in Belgium (attestation of mutual insurance or health insurance), and that the members of the family you are joining have income (attestation of income, work contract, salary slips, etc.) and sufficient housing to accommodate you (family composition, lease contract with description of the rented property, deed of ownership, etc.)
• If you join only one of your parents, you must establish that the other parent agrees (parental attestation or custody judgment).

We ask you to send us a scan of all the documents before requesting an appointment (see opening hours below).

Once all requested documents have been approved, we will schedule an interview with the consul on your motivations and your situation.

You will have to bring the originals of all these documents to the Consulate upon your visit ; then your biometric data will be registered (this takes approx. 30 min) and the visa process will be started.

The consular fee for the D visa application is 180 €, to be paid at the Embassy by card (for the price in HUF, please have a look at our consular fees).